Private AI for
recruitment & staffing agencies
Recruitment is a business built on trust. Your candidates share their CVs, cover letters, salary expectations and sometimes sensitive personal information. Your corporate clients share their organisational charts, salary grids and strategic needs. This dual confidentiality is at the heart of your activity.
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Candidate personal data exposed
CVs contain a concentration of personal data: name, address, phone, email, photo, date of birth, nationality, detailed career history. Submitting this information to a public AI constitutes a transfer of personal data beyond your control, in potential violation of the GDPR.
Sensitive data under the GDPR
Some CVs reveal special category data (GDPR Article 9): ethnic origin (nationality, photo), health status (disability mention), trade union or religious opinions. This data benefits from enhanced protection that public AIs cannot guarantee.
Time-consuming manual CV screening
For a single assignment, a consultant receives on average 30 to 80 applications. Manual screening, reading each CV, comparing against the client brief and preparing the shortlist takes hours. Precious time that should be spent on candidate and client relationships.
LetzAgents' Private AI allows your consultants to harness the full power of AI for screening, analysis and matching, without ever exposing candidates' personal data or your clients' confidential information.
Why recruitment agencies need a Private AI
A recruitment or staffing agency simultaneously manages hundreds of candidate profiles, dozens of client mandates and a continuous flow of incoming CVs. Each assignment requires cross-referencing required skills with available profiles, checking availability, preparing presentation files — all within tight deadlines where responsiveness makes the difference between placing a candidate and losing them.
Your staff probably already use AI tools to screen CVs, write job ads or prepare interview reports. The problem: each use of a public AI like ChatGPT exposes candidates' personal data -- CVs, contact details, salary expectations, evaluations -- on American servers, in direct violation of the GDPR.
Core business use cases
CV analysis and screening
You receive 50 applications for a senior Java developer position. Today, each consultant spends 3 to 5 minutes per CV -- over 3 hours of reading. The Private AI analyses all CVs in seconds, extracts key skills (languages, certifications, years of experience, spoken languages), compares them against the job description and produces an objective ranking with relevance scores. The consultant focuses on the top 5-10 profiles.
Intelligent candidate-job matching
A client gives you an urgent mandate: a trilingual FR/EN/DE IT project manager with banking experience. Rather than manually searching your database, the Private AI instantly cross-references the brief with your entire candidate pool -- CVs, assignment history, indexed skills, availability. It identifies the most relevant profiles, including those you wouldn't have found through keyword search alone.
Contract and document generation
The administrative management of recruitment and staffing is heavy: assignment contracts, amendments, candidate presentation sheets, placement confirmations. The Private AI generates these documents from your internal templates and candidate/assignment data, respecting Luxembourg labour legislation. The consultant reviews and validates -- drafting time is divided by five.
Service use cases
AI Chatbot for candidates
A candidate visits your website at 10pm to register or follow up on their application. The LetzAgents chatbot welcomes them, collects their information (skills, availability, salary expectations, mobility), suggests matching job offers and schedules an appointment with a consultant — 24/7, in French, English, German and Luxembourgish.
AI Phone Agent for pre-qualification
Your consultants spend hours every day on pre-qualification calls: checking availability, confirming language skills, validating salary expectations. The AI phone agent handles these first-level calls, conducts a structured pre-qualification interview and sends the consultant a summary sheet. Confirmed candidates are directly scheduled for an in-depth interview.
Candidate data confidentiality
Recruitment and staffing agencies handle a considerable volume of some of the most sensitive personal data: full identity (name, address, date of birth, nationality, photo), detailed career history, salary expectations, and sometimes special category data under GDPR Article 9 — ethnic origin visible in a photo or deducible from nationality, health status mentioned in a CV, disability status.
In Luxembourg, a highly international market with candidates of dozens of different nationalities, managing this data is particularly critical. An unauthorised transfer of CVs to American servers via public AI constitutes multiple violations:
- OpenAI, Google or Anthropic have no confidentiality obligation towards your candidates. Their servers are subject to the CLOUD Act and FISA. CVs and personal data submitted to these services are beyond your control and may be used to train models.
- The CNPD (National Commission for Data Protection) ensures GDPR compliance in Luxembourg. Uncontrolled use of public AI to process CVs constitutes a transfer of personal data to a third country without adequate safeguards — an offence that can result in fines of up to 4% of turnover.
- CVs frequently contain special category data (GDPR Article 9): photos revealing ethnic origin, disability mentions, health information. Processing this data through public AI is particularly problematic under the regulations.
LetzAgents eliminates this risk by design: your Private AI is hosted in Europe, in an isolated instance. No other agency, no third party and no shared model has access to your candidates' CVs and personal data.
How LetzAgents works for recruitment agencies
Candidate base and document ingestion
You provide your reference documents: CV database, standard job descriptions, contract templates, internal procedures, skills grids, applicable labour legislation. LetzAgents indexes everything in your private knowledge base.
Agent configuration
Depending on your needs, you activate one or more agents: internal assistant for your consultants (CV analysis, matching, document generation), web chatbot for candidates (registration, tracking), phone agent for pre-qualification.
Daily use
Your consultants query the AI to screen applications, identify profiles in your database, generate contracts or prepare presentation sheets. Your candidates register and track their applications via the chatbot. Every answer cites its sources.
Continuous improvement
Every new CV, every new mandate enriches the base. The AI learns your matching criteria, your client preferences, your evaluation grid. It becomes increasingly relevant without ever sharing this data with anyone.
Measurable benefits
CV screening time divided by 5
50 CVs analysed, scored and ranked in seconds instead of several hours of manual reading.
More placements per consultant
Time saved on administration and screening is reinvested in candidate and client relationships.
Improved matching quality
The AI identifies relevant profiles that keyword search alone would have missed.
GDPR compliance guaranteed
No candidate data leaves the European infrastructure. No CV is used to train a third-party model.
24/7 candidate registration
The chatbot welcomes and pre-qualifies candidates evenings, weekends and public holidays, in 4 languages.
Automated pre-qualification
The phone agent frees up 2 to 3 hours per day per consultant on first-level calls.
Up to €17,500 in grants
Luxembourg offers government grants for implementing AI solutions in SMEs. We can discuss this during our call.
Book a meeting
Let's discuss your needs and see how LetzAgents can help you.
Frequently asked questions
Everything recruitment and staffing agencies ask us.
Can AI replace a recruitment consultant's judgement?
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No, and that is not the goal. The Private AI accelerates low-value tasks -- CV screening, summary writing, document generation -- so your consultants can focus on what makes the difference: interviews, human assessment, candidate and client relationships. The AI proposes, the consultant decides.
How does the Private AI protect candidate data?
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Your LetzAgents instance is hosted in Europe, isolated from other clients. No CV, no personal data passes through American servers or shared models. Data stays under your control, in compliance with the GDPR. This is the fundamental advantage of a Private AI over ChatGPT or other public AIs.
Can the AI handle Luxembourg market specificities (multilingualism, cross-border workers)?
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Yes. LetzAgents works natively in French, English, German and Luxembourgish. The AI understands Luxembourg market specificities: cross-border profiles (France, Belgium, Germany), multiple language requirements, work permits, Luxembourg labour legislation. Your knowledge base can include all specific regulations.
How long does it take to deploy LetzAgents?
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Initial deployment takes a few days. Ingesting your existing CV database and document templates is quick. The candidate chatbot and pre-qualification phone agent can be operational within a week. The AI then continuously improves with every new CV and every new mandate.
What is the pricing model?
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LetzAgents operates on a per-user licence system. Each consultant has their own licence to access the Private AI. The chatbot and phone agent are billed separately based on interaction volume. Contact us for a quote tailored to your agency's size.
Are there government grants available to fund the solution?
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Yes. Luxembourg offers digital transformation grants for SMEs through the Fit4Digital programme. Luxembourg businesses can benefit from government aid of up to 17,500 euros for adopting AI tools. We assist you with the grant application process.
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