Use Case
Create an AI knowledge base
for your business
Your employees spend hours searching for information that already exists somewhere in the company. Private AI transforms this mass of documentation into a knowledge base searchable in natural language.
Your AI knowledge base
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Ask a question about your internal documents
Time wasted searching
The same questions are asked over and over. The same mistakes are made because the right information wasn't found in time.
Slow onboarding
New hires take months to become autonomous, unable to easily access the knowledge accumulated by the company.
Lost institutional memory
When an experienced employee leaves, their knowledge goes with them. Years of expertise disappear.
Information silos
Each department has its own files, its own conventions. Information flows poorly between teams.
An AI knowledge base transforms this documentary mass into a living, searchable resource. Your employees ask a question and get a sourced answer in seconds.
Unfindable information is costly
An employee spends an average of 20-30% of their working time searching for information. For a team of 20 people, that's the equivalent of 4-6 full-time employees just searching.
Documents are scattered across file servers, SharePoint, emails, Google Drive, intranets and wikis. File names are inconsistent, versions multiply, and institutional memory is lost when a senior employee leaves.
Every profession benefits
Law firms and notaries
Find a precedent, case law, deed template or analysis note in seconds. The firm's collective expertise becomes accessible to everyone.
Accounting firms and fiduciaries
Technical tax questions, administrative circulars, internal procedures: instant answers. New employees become autonomous much faster.
Public enterprises
Procedures, regulations, memos, technical manuals: an agent finds the right procedure in seconds instead of searching a labyrinthine intranet.
Key features
Training organizations
Instant access to teaching materials, programs and guides. The AI can also serve as a pedagogical assistant for learners.
Any company with significant documentation
If your company has been around for more than a few years, it has accumulated documentation that nobody fully masters. AI makes it accessible.
Why not a traditional search engine?
A traditional search engine (intranet, SharePoint, Google Drive) searches for keywords and returns a list of documents. It's up to you to open them, read them and find the relevant information.
- Keyword search: you need to know the exact term used in the document
- List of results: you receive 50-page files, not the answer to your question
- No synthesis: you have to read and compare the found documents yourself
- No context: the engine doesn't understand the meaning of your question, just the words
LetzAgents understands your question in natural language and provides the answer directly. Not a 50-page file, but the exact paragraph, cited and synthesized. It's the difference between searching an index and asking a colleague who has read all the documents.
How does it work?
Import your documents
Provide your documents to LetzAgents: procedures, notes, manuals, FAQs, reports, templates. All common formats are supported (PDF, Word, Excel, PowerPoint).
Intelligent indexing
The AI indexes your documents in a private knowledge base, dedicated to your company. Every sentence, every paragraph is understood and referenced.
Natural language queries
Your employees ask questions as they would to an experienced colleague. The AI provides a synthetic answer with exact source citation.
Continuous enrichment
Every new document added is immediately available for searches. The base is continuously enriched with your most recent documentation.
Why create an AI knowledge base?
Search time
Your employees find information in seconds instead of 15-45 minutes searching through scattered folders.
Sources cited
Every answer cites its exact source: document, page, paragraph. The employee verifies with one click and validates.
Faster onboarding
New hires become autonomous three times faster with instant access to company knowledge.
Memory loss
Experienced employees' knowledge is captured in the base. It remains accessible even after their departure.
Documents supported
No strict technical limit. Organizations with thousands of documents work perfectly.
Always available
The knowledge base is accessible at all times, from any device, for your entire team.
Up to €17,500 in grants
Luxembourg offers government grants for implementing AI solutions in SMEs. We can discuss this during our call.
Book a meeting
Let's discuss your needs and see how LetzAgents can help you.
Frequently asked questions
Everything you need to know about AI knowledge bases
What types of documents can be integrated?
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All common formats: PDF, Word, Excel, PowerPoint, text, HTML, emails. The AI can process structured documents (tables, forms) as well as unstructured documents (free text, notes, minutes).
How many documents can be integrated?
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There is no strict technical limit. Firms with thousands of documents work perfectly. Performance does not degrade with volume.
Can the AI make mistakes?
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Like any tool, the AI can occasionally provide an imperfect answer. That's why every answer cites its exact source. The employee verifies and validates. AI accelerates the search, human judgment remains essential.
Are updated documents automatically taken into account?
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Yes. When you update a document in the base, the new version is indexed and available for searches. The AI always reflects the most recent version of your documentation.
Who can access the knowledge base?
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You control access. Depending on your organization, you can give access to the entire company or restrict certain bases to certain profiles (management, legal, technical, etc.).
How long does it take to set up the base?
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Initial ingestion depends on document volume, but first results are visible within a few days. The base is then continuously enriched.
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Your documentation exists. Make it accessible. Book a meeting for a demonstration with your own documents.